Town Hall Meetings

The Mayor and Board of Aldermen meet the first and third Tuesday of every month, at 5:30 p.m.in the Town Hall Board Room. Items for the agenda must be submitted to the City Clerk by 12:00 p.m. on the Thursday prior to meetings.

Tuesday, April 16, 2024

Agenda will be posted on the Friday prior to meeting.

Agenda for Regular Town Hall Meeting April 16th at 5:30 P.M.

Call the Meeting to Order

Pledge of Allegiance

Prayer

Roll Call

 1.      Order approving the Consent Agenda

2.      Order approving the minutes of March 19, 2024 (Tabled from 4/2/2024)

3.      Order approving the minutes of April 2, 2024

4.      Order approving the Claims Docket

5.      Order approving Elliott and Britt “Notice to Proceed” with the design of Fuller Street. Project STP-0037-00(35) LPA/109428-701000. The project has $625,000 TAP money (MDOT) & match by the Town of $156,250.

6.      Approval of Estimate # 4 to Wagner General Contractors for Renovation of Old Byhalia Gym $ 197,528.75 (see attachment # 6)

7.      Order approving Elliott and Britt Engineers $4,509.55 Invoice #PB0001-M1240033 for Natural Gas Design and Inspection of 90 Wingo Road Gas Line to Building. (Approved by the Mayor and Board in Dec. 2023) (see attachment # 7)

8.      Order approving Elliott and Britt Engineers $32,266.00 Invoice PB0002-W123001 for 50% of engineering and inspection of Sanitary Sewer/Water Improvements, ARPA/MCWI No. 231-1-CW-5-5 (see attachment # 8)

9.      Order for Byhalia Garden Club to use the Byhalia Community Center May 20, 2024 for “Lanoux Youth Nature Day Cap” (see attachment # 9)

10.  Order for payment Byers Law Firm, LLC $2,605.50 for the month of March 2024 (see attachment # 10)

11.  Order approving the minutes of the Byhalia Planning Commission March 19, 2024, meeting. (see attachment # 11)

12.  Order Rescinding Motion to hire Waggoner Engineering Nov. 21, 2023 (See Attachment #12)

13.  Order approving Chief Dunlap to attend “Pre and Post Blast Investigations Seminar” in Tunica Ms. $225 (See Attachment #13)

14.  Order approving Byhalia Police Department to enter Memorandum of   Understanding with the Mississippi Department of Public Safety to issue “e-tickets” for Byhalia Police Department to issue e-tickets. (see Attachment #14)

15.  Order approving Byhalia Police Department to enter Memorandum of Understanding with the Bureau of Alcohol, Tobacco, Firearms & Explosives. Any firearm seized by the Byhalia Police Department, to recover spent bullets and send to the Bureau for testing. (See Attachment # 15)

16.  Tabled from April 2, 2024, Board Meeting Adriatic Sea Development (Tabled April 2, 2024 meeting) 10.1 acres being west of the Wesco, south of Burlington Northern-Sant Fe Railroad and north of Mississippi Highway 178, Tax Parcel No. 199-31-12.04, the proposed development will be a laundry mat (4000 sq.ft.), car wash (6,237 sq.ft.) & control temperature self-storage building (75,100 sq.ft.)

a.       The proposed development was approved by the Byhalia Planning Commission along with a “Special Exception” which must be approved by the Mayor and Board of Aldermen. (See Attachment 16).

17.  Brian Woods, Planning Commissioner, informed me today he has resigned from the Commission due to his workload. In reviewing the Planning Commission, it has 5 members at the present. From the 5 members one is appointed chairman, one is appointed secretary, and all 5 have voting rights. The department head of zoning and planning is required to attend the meeting. The town at present is paying an employee to take the minutes. That’s the job of the secretary therefore accordance with State Statute, one commissioner for each alderman, the mayor does not get an appointment nor does the mayor have the right to take the minutes.

a.       I’m requesting the Board to stop paying an employee $50 per meeting to attend the Planning Commission meetings and takes minutes.

 18.  Order approving the Clerk to advertise for Janitorial Services, Ms. Coleta Walls, contractor, hasn’t been to work in two weeks.  

19.  Attached is a copy of the Byhalia Project Listing. I will be giving the Board a revised copy each month updating projects as they progress. (See Attachment # 19) No action required.

20.  Order approving “Byhalia Night Downtown” from Hwy 309 to Brunswick 5:00 – 8:00pm.

21.  Order approving Ms. Erma Rogers’s Church to use the Byhalia Community Center, June 9, 2024. (no fee). Ms. Rogers stated to the Town when the church sold the property to North Central Power Association the church could use the building at no fee.

22.  Order approving “Limitation of Use” agreement between the Town of Byhalia & Mississippi Land & Water Conservation Fund. This agreement is attached to the Walking Tract & Splash Pad. The document will be prepared by the Town Attorney and inserted with legal description & survey provided to be filed in the Marshall County Chancery Clerk’s Office. The document states “If the Town of Byhalia should ever sale the property there will be a deed restriction to the property and will have to have approval from the state to sale the property. (See Attachment # 22)

23.  Order approving attendees for the 2024 MS Municipal League Conference in Biloxi, MS.  (see attachment #23)

24.  Order approving Accounts Payable Clerk Helen Rayford to attend budgetary training for BBI in Flowood, MS on June 10, 2024.  She will need hotel and per diem. (attachment #24)

25.  Order approving medical insurance to be reinstated on previous employees, Helen Rayford, Mayor Hollingsworth and Jennifer Moody

26.  Order approving to hire Pamela Lyles as Utility Clerk at $15.00 an hour. (attachment 26)

27.  Order approving to hire Tina Paradise as Receptionist at $15.00 an hour. (attachment 27)

28.  Executive Session

29.  Order approving to Adjourn.